Advanced Corporate File Sharing Solutions Built for Security
Enable secure corporate file transfers across departments and partners. My MX Data’s platform ensures compliance with leading standards like ISO 27001 and GDPR.
Take control of sensitive business data with full audit trails and encryption.
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🔐 Security & Compliance
✅ Enterprise-Grade Encryption – MX applies ASR encryption to secure corporate file exchanges. ℹ️ What does this mean?Files are anonymised, sharded, and stored securely until restored for named users only, shielding corporate data from modern and quantum threats.
✅ Comprehensive Compliance Logs – Every corporate file action is traceable via detailed audit logs.
✅ Facilitates ISO 27001, GDPR & FCA Compliance – Aligns with major regulatory standards for corporate data handling.
❌ Public cloud tools lack dedicated corporate-grade encryption.
❌ WeTransfer lacks corporate compliance readiness for data-sensitive industries.
📁 File & Access Management
✅ Role-Based Access Control (RBAC) – Manage corporate file permissions at user and team levels.
✅ Region-Specific File Storage – Store data in specific geographic zones to match corporate compliance needs.
🟡 No Full DMS Capabilities – MX offers secure file handoffs, not full document management systems.
❌ No Public URL Sharing – Files are exchanged privately, not via open links.
🤝 Collaboration & Business Use
✅ Department-Based Handoffs – Share large volumes of data internally with user-specific permissions and full oversight.
✅ Corporate Messaging Tools – Keep collaboration streamlined with encrypted chat built into file activity.
✅ Custom-Branded Corporate Portals – Your brand is front and centre across all external file exchanges.
🟡 No Real-Time Editing Capabilities – Collaboration is structured through secure handoffs.
📊 File Transfer & Storage
✅ Enterprise File Delivery – Transfer large internal files without hitting limits like Google’s 750GB/day policy or WeTransfer’s upload ceilings.
✅ Secure Inbound Portals – Create file request portals to collect contracts or assets from clients or agencies.
❌ No Persistent Cloud Drive – MX is not intended for storing corporate file archives long term.
How MX Helps Business achieve Compliance
Feature | Description |
| 🔐 Corporate File Encryption | Uses ASR + AES-256 to protect internal and third-party files |
| 🛡️ Role-Based File Access | Files are only visible to specific employees or departments |
| 📜 ISO & SOC-2 Compliance | Supports standardised frameworks for enterprise file sharing |
| 📝 Real-Time File Monitoring | Tracks file activity and user access for full visibility |
| 📤 Branded Sharing Portals | Customise portals with logos, domains, and colour schemes |
| 🔑 MFA for Department Access | Enforces MFA for added protection of internal resources |
| 🚫 No Shared Drive Exposure | Files aren’t added to open shared drives or folders |
Corporates rely on us for secure internal and external sharing.
With access logs, encryption and data residency options, MX gives full control over who accesses sensitive corporate files.
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FAQs
Your Top Questions Answered
01. How does MX enhance file sharing for corporate teams?
MX brings structure, traceability, and advanced security to file sharing within corporate environments. Traditional cloud tools often fall short when dealing with internal compliance policies, regional data laws, or large-scale operations. MX addresses these limitations with precision.
By replacing public links with named user file transfers, MX ensures accountability for every exchange – essential for sectors like finance, legal, or technology. Audit logs track exactly who accessed what, when, and from where, offering transparency and control across your entire organisation.
Enhancements for corporate users include:
- Centralised Oversight: Admin dashboards and reporting help you monitor data flows across multiple departments.
- Multi-Team Coordination: Collaborate with partners or clients using MX Conversations for secure, project-based discussions.
- Branded Access Portals: Set up portals for external stakeholders without compromising internal security policies.
- Compliance-First Design: Helps organisations align with ISO 27001 and other global standards.
With the average company sharing files with over 800 different external domains (Varonis), corporate teams need more than just storage – they need confidence, clarity, and control.
MX empowers your teams to collaborate securely and effectively, without putting sensitive company data at risk.
02. How does MX help corporates meet compliance needs?
MX supports corporate compliance by offering a file sharing environment built around data control, traceability, and regulatory alignment. Whether your business is navigating ISO 27001, the UK Data Protection Act, GDPR, or sector-specific frameworks, MX provides the tools to help meet those obligations through secure, verifiable digital exchanges.
Rather than relying on generic cloud tools or unsecured transfers, MX ensures every file is exchanged between authenticated users, encrypted end-to-end, and tracked with real-time audit logs – giving you full operational visibility and documentation for audits.
MX’s key compliance-supporting features include:
- Audit-Ready Activity Logs: Record every file access, download, and transfer with time-stamped logs.
- Data Residency Control: Choose storage regions to meet jurisdictional requirements. Explore more on our data hosting features.
- Named User Access Only: Files can’t be forwarded or shared beyond verified recipients.
- Policy-Based Retention: Set file expiry, download limits, and access windows to enforce internal policies.
With regulatory scrutiny on the rise and data breaches often tied to poor access control, MX helps corporate teams stay on top of their compliance obligations without compromising efficiency.
MX gives corporates the technical framework to support compliance – reducing risk while maintaining full visibility and control over sensitive file activity.
03. Is the software suitable for large teams and high data volumes?
Yes – MX is purpose-built to support large teams, multi-department operations, and high-volume file transfers. Whether you’re managing internal communications across hundreds of users or exchanging large data sets with external partners, MX scales to meet your needs without compromising performance or security.
Its infrastructure is optimised for enterprise-grade environments, enabling fast, encrypted transfers and permission-based access across diverse teams and global locations. From onboarding departments to assigning permissions per role or project, MX gives you the control and agility needed for modern corporate file sharing.
Features that support large-scale operations include:
- Unlimited File Size Transfers: Share multi-gigabyte files without throttling or delays – see how we handle this on our large file sharing page.
- Centralised Admin Control: Manage users, permissions, and storage zones from a single, intuitive dashboard.
- Role-Based Access Management: Apply structured access control by department, job role, or external entity.
- Real-Time Monitoring: Track team-wide activity and file interaction to maintain oversight and compliance.
According to IDC, global data volumes are expected to double every two years – MX is engineered to keep up with that scale while ensuring your business remains fast, secure, and compliant.
MX is more than suitable for large teams – it’s designed to empower them with seamless file control, security, and scalability from day one.
04. How does MX help enforce internal file access policies?
MX helps enforce internal file access policies through a combination of role-based permissions, named-user verification, and detailed audit trails. This enables corporate teams to maintain strict control over who can access, share, or manage files – ensuring internal policies are followed and aligned with frameworks like ISO 27001 and the UK Data Protection Act.
Whether you’re managing departments, cross-functional teams, or external collaborators, MX allows you to build granular access rules that reflect your organisation’s unique data governance policies – without sacrificing usability or speed.
Policy enforcement tools include:
- Role-Based Access Control (RBAC): Define permissions by department, job function, or project role to ensure the right people access the right files.
- File-Level Restrictions: Control download rights, sharing ability, and time-based access per user or team.
- Real-Time Activity Logging: Monitor all file interactions to confirm policy adherence and detect anomalies early.
- Revocable Access: Instantly revoke user access as roles change, projects close, or compliance requires.
According to the UK National Cyber Security Centre, maintaining strict access control is one of the most effective ways to prevent internal breaches – MX delivers this at scale.
MX empowers corporate teams to enforce file access policies with confidence – ensuring secure collaboration without compromising governance or compliance.
05. Can MX integrate with enterprise IT infrastructure?
It absolutely can! MX is built to integrate seamlessly with enterprise IT environments, enabling large organisations to embed secure file sharing within their existing workflows, identity systems, and compliance frameworks. From Active Directory (AD) and single sign-on (SSO) to API-driven automation, MX supports the flexibility and control that enterprise IT teams demand.
Our platform is designed to be IT-friendly and scalable, making it easy to adopt across departments without rearchitecting your infrastructure or compromising internal policies.
Integration capabilities include:
- SSO & Identity Integration: Connect with Azure AD, Okta, or other identity providers to enforce centralised user control.
- REST APIs & Webhooks: Automate secure file workflows by integrating MX with CRMs, ERPs, or custom enterprise systems.
- Granular Role Mapping: Align MX user permissions with existing organisational roles for consistent access control.
- Region-Specific Data Hosting: Store files where needed to meet internal policies or legal jurisdiction requirements – explore more on our UK compliance page.
MX’s open architecture aligns with enterprise best practices outlined by the UK National Cyber Security Centre – ensuring security and compliance remain embedded as you scale.
MX gives corporate IT teams the integration depth and flexibility they need – delivering secure file sharing that fits directly into enterprise infrastructure without disruption.
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Internal File ManagementControl how files are shared inside the business using permissions, encryption, and recipient-level visibility without platform sprawl.
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Role-Based File ControlCreate internal sharing workflows that restrict access to departments or individuals while enabling oversight from administrators and compliance leads.
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Policy-Driven SharingEnforce file sharing rules based on department, data sensitivity, or file type, ensuring internal alignment with company policies.
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Corporate Identity ControlEvery file delivery is linked to a user identity for transparency and compliance with internal IT and security policies.
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Enterprise File LoadsMX supports large volume internal exchanges, making it easy to move reports, presentations, and data exports between teams.
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Fast Internal SharingShare files internally at speed, allowing departments to respond faster and operate efficiently during projects or compliance reviews.
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Secure Team ConversationsMX supports encrypted team messaging attached to files, helping departments coordinate without introducing new software or systems.
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Internal WhitelabellingReinforce internal trust by maintaining consistent corporate branding on your file exchange platform for staff and department communication.
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