Enterprise Document Management for Secure Business Workflows
Manage your business documents securely with enterprise-grade document management solutions. My MX Data helps you achieve compliance and maintain full control over sensitive files.
Enable secure storage, access, and collaboration across departments.
No Credit Card Required
As trusted by:
🔐 Security & Compliance
✅ Quantum-Resistant Document Security – MX safeguards documents via ASR encryption methodology. ℹ️ What does this mean?Anonymised sharding and secure file restoration protect your enterprise documents from modern and emerging threats.
✅ Full Lifecycle Audit Trails – Document uploads, downloads, and views are fully logged for compliance purposes.
✅ Aligns with ISO 27001 and GDPR – Helps your enterprise document workflows achieve regulatory benchmarks.
❌ Dropbox lacks built-in document audit trail features.
❌ WeTransfer offers no document lifecycle traceability.
📁 File & Access Management
✅ User-Based Document Access – Control document access with user-specific policies.
✅ Metadata & API Support – Integrate MX with enterprise systems via metadata APIs.
🟡 No Document Co-Editing – No real-time editing, focused on secure document handoffs.
❌ No Public Sharing – Only available for controlled access between users.
🤝 Collaboration & Business Use
✅ Controlled Document Workflows – Collaborate through encrypted document uploads, approvals, and versioning while retaining full auditability.
✅ Role-Based Messaging – Attach conversations to document stages for clean approval trails.
✅ Branded Document Portals – Tailor internal and client-facing areas with your corporate identity.
🟡 No Collaborative Review Tools – Reviews happen in stages, not via live document editing.
📊 File Transfer & Storage
✅ Massive Document Uploads – Uploads are unlimited in size, unlike WeTransfer’s 200GB max or Drive’s file quota caps.
✅ Receive Files from Stakeholders – Clients or departments can submit documents directly into your workflow using branded upload zones.
❌ No Long-Term Repository – MX focuses on compliance and transfer visibility, not long-term document management.
How MX Helps Business achieve Compliance
Feature | Description |
| 🗂️ Controlled Document Access | Restricts document visibility to departments and named users |
| 🔐 File-Level Encryption | Encrypts individual files within your enterprise repository |
| 📜 Audit & Compliance Support | Complies with ISO, SOC-2 and industry-specific audit needs |
| 📁 Version Tracking | Monitors document versions with change logs and timestamps |
| 🔍 Internal Audit Logs | Every document access or edit is recorded in real time |
| 🔑 Role-Based MFA Control | MFA policies can be applied per team or access level |
| 📤 Department Upload Zones | Teams can upload securely into their own document areas |
Enterprises trust us for compliant document workflows.
From upload to delivery, MX logs every file action, restricts access by role and ensures secure document handoffs.
Files Exchanged Weekly
Active Users
Countries Using MX
FAQs
Your Top Questions Answered
01. What document management features does MX provide for enterprises?
MX isn’t a full document management system (DMS) in the traditional sense – but that’s by design. Instead, it focuses on secure, auditable document exchange, making it ideal for enterprises that need compliance and control over collaboration and access, not just digital storage.
Our platform is optimised for high-trust environments – where managing who can access, transfer, or discuss a document matters just as much as storing it. MX wraps every document interaction in granular controls and tracks every touchpoint in real time.
Key features include:
- Version-Controlled File Sharing: Ensure that internal teams and external partners always access the most up-to-date document.
- Metadata Integration: Sync document details into your enterprise systems using our API for seamless workflow alignment.
- End-to-End Audit Trails: Get visibility into every document action – from upload to download and everything in between.
- Secure Handovers, Not Live Editing: Avoid the risks of real-time co-authoring by enabling traceable, controlled file exchanges.
To understand how MX’s document controls align with business compliance requirements, explore our ISO compliance page or read how it supports enterprise collaboration securely.
MX gives enterprises a practical alternative to traditional DMS platforms – ideal for secure document workflows where traceability, control, and compliance come first.
02. Does MX provide audit trails for document access and changes?
Yes – MX provides full audit trails for every document action, ensuring that access, downloads, uploads, and permission changes are logged in real time. This audit-ready tracking is a core feature of MX’s document control framework, helping enterprise teams meet both internal governance and external compliance standards.
Each interaction is linked to a specific named user, meaning you always know who accessed which document, when, and what they did with it. This level of traceability is particularly valuable in regulated industries like finance, healthcare, legal, and engineering – where proving accountability is essential.
MX audit trail capabilities include:
- Real-Time Logging: All actions – view, upload, share, delete – are time-stamped and user-attributed.
- Immutable Activity Records: Logs can’t be altered, ensuring tamper-resistant compliance history.
- Cross-Team Visibility: Admins can monitor access patterns across internal departments and external collaborators.
- Exportable Reports: Generate downloadable records for audits or regulatory reporting. Explore more on our feature set.
This level of transparency is aligned with standards like ISO 27001 and SOC 2 – supporting security, accountability, and operational assurance.
With MX, every document action is captured and recorded – giving you the visibility and control needed to manage documents securely and responsibly.
03. Can small businesses control access to stored files?
Undoubtedly! MX gives small businesses full control over who can access stored files, using the same enterprise-grade permission tools available to larger organisations. With named-user access, role-based permissions, and audit-ready tracking, small teams can confidently protect sensitive documents while enabling efficient collaboration.
Whether you’re handling client records, financial documents, or internal resources, you can assign access rights at a granular level – ensuring each file is only visible to the right person, at the right time.
Access control features that benefit small businesses include:
- User-Level Permissions: Define who can view, download, share, or manage each file – ideal for managing teams and external stakeholders.
- Secure File Portals: Let clients or partners upload files to you securely without giving them access to internal folders. Learn more on our upload portal page.
- Time-Limited Access: Set file expiry dates or revoke access instantly when projects are complete or staff leave.
- Real-Time Logging: Monitor and log all activity for visibility and compliance. See how this supports ISO 27001-aligned practices.
With rising data privacy expectations and increasing regulatory pressure, even small businesses need strong access control – MX makes it easy and affordable to enforce.
MX empowers small businesses to stay in control of their document workflows – ensuring only the right people access the right files, every time.
04. Does MX integrate with approval workflows and audits?
Yes – MX is designed to support approval workflows and audit requirements through its built-in controls for file tracking, user permissions, and collaboration. Whether you’re managing document sign-offs, version control, or regulatory audits, MX provides the infrastructure to standardise, automate, and log each step of the process securely.
Documents can be routed through your team using named-user sharing and MX Conversations, allowing internal or external stakeholders to review, comment, and approve files – all while maintaining a secure and traceable digital trail. These records support compliance with ISO 27001, GDPR, and other data governance frameworks.
Workflow and audit-ready features include:
- Secure Collaboration Threads: Use MX Conversations to centralise feedback and approvals within each file’s context.
- Version-Aware File Sharing: Ensure users are always accessing the correct version of a document, with automatic tracking of changes.
- Audit Trails: Every action – upload, view, download, approval – is time-stamped and logged for internal or external review.
- Access-Based Roles: Assign roles (e.g. reviewer, approver, contributor) to enforce structured document workflows.
According to the ISO/IEC 27001 standard, auditable access control and document management are essential for security compliance – MX integrates these controls into every document lifecycle.
MX helps enterprises manage document approvals and audits with confidence – ensuring every decision, interaction, and update is securely recorded and review-ready.
05. Can MX simplify compliance-heavy documentation processes?
Yes, you absolutely can! MX is designed to streamline complex, compliance-driven documentation workflows by combining secure file handling, version control, and real-time auditing in one platform. Whether you’re managing regulatory submissions, financial records, or legal contracts, MX automates the burden of manual tracking and ensures full traceability at every stage.
With built-in safeguards aligned with frameworks like ISO 27001 and the UK Data Protection Act, your team can work efficiently without compromising on regulatory integrity or audit readiness.
Compliance simplification features include:
- Version Control & Locking: Avoid duplication errors by maintaining a single source of truth across all stakeholders.
- Automated Expiry & Retention: Set custom policies for data archiving, deletion, and review cycles to meet sector-specific mandates.
- Full Audit Logging: Every edit, upload, or permission change is recorded and time-stamped for easy reporting.
- User Role Enforcement: Assign roles to restrict who can create, review, approve, or distribute documents.
These features support guidance from the Deloitte UK report on document governance, which highlights the need for structured, transparent documentation processes in compliance-heavy industries.
MX takes the stress out of compliance-heavy documentation by giving your team secure, automated tools to manage files with accuracy, accountability, and control.
Our Blog
Stay Updated With the Latest in the Industry
Try All Of Our Features Free for 7 Days!
To get started with your 7 day free trial, please fill out the form, and unlock all of our features for up to 5 users!
-
Document ControlAccess rules, audit trails, and encryption help manage document flow, approvals, and usage in compliance-heavy enterprise settings.
-
Audit Controls by UserEvery file interaction is tied to a verified user so you can trace version history and actions during document workflows and reviews.
-
Workflow AutomationAutomate document routing, approvals, and archival using permissions and tagging to reduce manual handling and ensure audit-readiness.
-
Staff-Based Document RightsDocument visibility is restricted by user identity, supporting departmental confidentiality and document review workflows across enterprise operations.
-
Big File WorkflowHandle large documents such as contracts or high-res assets with full encryption and logging, without splitting or compressing files.
-
Rapid Document FlowRoute files through approval chains and review stages faster without sacrificing encryption, access control, or tracking precision.
-
Threaded ApprovalsStart document conversations inside MX and track comments for review and signoff - all in one secure audit-friendly space.
-
Whitelabelled WorkflowsMaintain full control over how document management is presented to clients, with custom file pages and notification templates.
If you have been asked to create an account from a customer then click here.
View In: 
