Streamlined Enterprise File Collaboration with Security & Compliance
Foster secure collaboration with enterprise-grade file handoffs. My MX Data enhances compliance and data control with encrypted exchanges and full audit trails.
Empower teams to work safely and efficiently with external and internal partners.
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🔐 Security & Compliance
✅ Encrypted Enterprise File Collaboration – MX protects collaborative file handoffs with ASR encryption. ℹ️ What does this mean?Files are split and anonymised before transfer, reassembled securely only by intended recipients.
✅ Compliant Collaboration – Full logging of file handoffs supports ISO 27001 and GDPR frameworks.
✅ Quantum-Ready Encryption – Prepares your enterprise for emerging quantum risks.
❌ Google Drive & SharePoint focus on editing, not file transfer compliance.
❌ Dropbox lacks secure handoff functionality with audit trails.
📁 File & Access Management
✅ Named User Handoff Collaboration – Enterprise-grade file sharing between approved users only.
✅ Region-Based Data Control – Define where files are stored based on corporate needs.
🟡 No Real-Time Editing Tools – No Google Docs-style co-authoring features.
❌ No Public Links – Collaboration happens via secured exchanges, not public URLs.
🤝 Collaboration & Business Use
✅ Cross-Team File Sharing – Move files between departments with custom permissions and encryption for enterprise-wide collaboration.
✅ Internal Messaging Streams – Centralise updates using MX’s secure messaging system tied to each file.
✅ Enterprise-Level White Labelling – Reinforce your organisation’s identity throughout internal file exchanges.
🟡 No Real-Time Co-Authoring – Files are shared securely but edited independently.
📊 File Transfer & Storage
✅ Unlimited Internal Transfers – Share files between departments or sites without worrying about size limits common in mainstream platforms.
✅ Enterprise File Intake – Accept incoming documents via secure enterprise portals, all styled to your internal brand.
❌ Not a Permanent Storage Solution – MX supports regulated exchanges, not document retention over time.
How MX Helps Business achieve Compliance
Feature | Description |
| 👥 Department-Level File Access | Files are shared securely between internal departments or teams only |
| 📤 Real-Time File Distribution | Files are distributed instantly with zero size or delivery limits |
| 🔐 Multi-Layered Encryption | Encrypts every collaborative file using ASR and AES-256 protocols |
| 📜 ISO & GDPR Support | Collaboration tools meet ISO 27001 and GDPR data handling policies |
| 📝 File-Level Audit Logs | Tracks changes, views, and downloads by user and timestamp |
| 💬 Secure Messaging Threads | Collaborate using built-in encrypted chat linked to file activity |
| 🔑 MFA for Collaboration | Every team login is secured with multi-factor authentication |
| 📁 Version Control Awareness | Tracks file updates and changes throughout the collaboration cycle |
We're trusted for secure file collaboration across enterprise teams.
Share files with full visibility, encrypted paths and compliance alignment while maintaining internal control and external trust.
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FAQs
Your Top Questions Answered
01. How does MX enable secure enterprise file collaboration?
MX enables enterprise teams to collaborate on files securely – without falling into the traps of uncontrolled sharing or live document editing. Instead of real-time co-authoring like Google Docs or SharePoint, MX is designed for traceable file handoffs between authorised users, ensuring full accountability at every stage.
Every collaboration is anchored in named-user permissions, enterprise-grade encryption, and detailed audit trails. This makes MX ideal for companies managing sensitive data, regulated workflows, or multi-department coordination where visibility and access control are non-negotiable.
Key collaboration features include:
- MX Conversations: Discuss files and project context in a secure, built-in messaging tool tied directly to each transfer.
- Cross-Company Collaboration: Share files safely between organisations without exposing documents to unauthorised access.
- Version-Aware Handoffs: Ensure that recipients always receive the latest approved file – no outdated versions or accidental overwrites.
- Custom Branding Options: Deliver a polished experience for external partners using your own logo, domain, and colour scheme. Learn more on our features page.
For more insights into how secure collaboration works in regulated industries, see our article on collaborating with confidence.
MX lets enterprise teams work together without compromising control – supporting secure collaboration that’s built for scale, compliance, and accountability.
02. Can external partners collaborate using MX?
Yes – MX is designed to support secure, structured collaboration with external partners. Whether you’re working with clients, contractors, or vendors, MX allows you to share files and communicate securely across company boundaries while maintaining full control over permissions, access, and auditability.
Unlike typical cloud tools that rely on shareable links or open folder access, MX ensures all interactions happen between authenticated, named users. This prevents unauthorised sharing and keeps your data governed and compliant, even when working with third parties.
External collaboration features include:
- Named User Invitations: Grant access to partners on a per-project or per-file basis – no public links involved.
- MX Conversations: Collaborate directly through secure, built-in messaging without using third-party apps.
- Permission Controls: Limit access, set expiry dates, and restrict downloads based on role or partner organisation.
- Audit Trails Across Organisations: Track every action – internally and externally – for transparency and compliance. More details on our features page.
As cross-company collaboration becomes the norm, MX ensures your external file sharing remains secure, traceable, and aligned with policy.
With MX, your external partners can work alongside your internal teams – without ever compromising on data protection or control.
03. Is data stored on MX encrypted and compliant with regulations?
Indeed! All data stored on MX is fully encrypted using a quantum-secure methodology and designed to meet key regulatory standards, including GDPR, the UK Data Protection Act, and ISO 27001. Whether files are at rest or in transit, MX ensures your data is protected from unauthorised access, manipulation, or breach.
Every file is processed using MX’s patented ASR (Anonymise, Shard, Restore) model. This means the file is split into multiple encrypted shards that are stored separately – offering significantly stronger protection than traditional encryption alone.
Key encryption and compliance safeguards include:
- AES-256 & Quantum-Safe Encryption: Files are secured with military-grade encryption protocols at every stage of the file lifecycle.
- Named-User Access: Files are only accessible to authorised, verified users – never via public links.
- Data Residency Controls: Choose where files are stored to meet regional data sovereignty requirements.
- Regulatory Alignment: Supports file handling standards required by GDPR, ISO 27001, and other compliance frameworks.
As emphasised by the Information Commissioner’s Office (ICO), encryption and access control are fundamental to maintaining lawful and secure data practices – MX delivers both by default.
MX ensures your collaborative workflows are not only efficient – but fully encrypted and aligned with the regulations that matter to your organisation.
04. Can MX replace traditional FTP tools for large teams?
Definitely! MX is a modern, secure, and scalable alternative to traditional FTP tools, purpose-built for large teams that need reliable file exchange, granular access control, and built-in collaboration. Unlike FTP servers, which require technical setup, limited encryption, and often lack audit functionality, MX offers an intuitive interface with enterprise-grade security and full compliance tracking from day one.
MX supports large file transfers, distributed teams, and multi-party workflows – all while ensuring every interaction is encrypted, logged, and user-specific. It eliminates the complexity and security risks of FTP while providing much more flexibility and visibility.
Why MX is a superior FTP replacement:
- No Server Setup Required: MX is cloud-native and ready to use – no infrastructure or manual configuration needed.
- Quantum-Safe Encryption: Files are encrypted in transit and at rest using MX’s patented ASR methodology.
- Real-Time Collaboration: Teams can comment and review files using MX Conversations, reducing reliance on external tools.
- Audit & Compliance Logging: Every file action is logged and traceable, supporting ISO 27001 and GDPR requirements.
As noted by the UK NCSC, outdated file transfer methods like FTP pose ongoing security and usability risks – MX eliminates those risks with a modern, compliant solution.
MX replaces FTP with a secure, collaborative platform that empowers large teams to share, track, and manage files – without the complexity or limitations of legacy systems.
05. How does MX support secure file version control?
MX offers built-in, secure file version control to ensure teams can collaborate efficiently without risking data loss, duplication, or unauthorised edits. Every time a file is modified or replaced, MX automatically generates a new version, while preserving a complete audit trail of changes – making it ideal for regulated environments and multi-user workflows.
Unlike conventional cloud drives, MX tightly couples versioning with user-specific permissions, encryption, and logging, ensuring each document change is traceable, reversible, and policy-compliant.
Key version control features include:
- Automated Version History: Each change triggers a new, time-stamped version – previous versions remain intact for reference or rollback.
- User-Level Change Attribution: See who made what change and when, supporting collaborative accountability.
- Permission-Based Edits: Only users with edit rights can update documents – others can be limited to view-only access.
- Audit Logging for All Versions: Track file evolution through a secure, exportable activity log – aligned with ISO 27001 and GDPR compliance.
As noted by the UK NCSC cloud security guidance, secure file collaboration requires version tracking and rollback support – MX delivers both with enterprise-grade precision.
With MX, your team can collaborate freely without losing control – every file version is secured, tracked, and easily restored if needed.
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Team File ExchangeEnable secure file transfer between departments and external partners, complete with message threads and user-specific access rights.
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Secure Team SyncCollaborate across teams while maintaining strict file access, encrypted transfers and logging to support operational transparency.
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Multi-User CollaborationTeams can securely collaborate on shared files without overlap by controlling version access and tracking user-specific file actions.
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Secure File RolesAssign specific permissions to each collaborator, preventing unapproved editing or access while maintaining open collaboration channels.
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Unlimited File SharingEnable distributed teams to collaborate across large file sets with no restrictions on upload size or number of files shared.
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Speed for TeamsCollaborating departments enjoy fast file updates and transfers with encrypted delivery channels tuned for real-time responsiveness.
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Live Collaboration ThreadsDiscuss projects, clarify tasks, and track decisions without leaving the secure environment tied to each file or folder.
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Custom Collaboration EnvironmentSet your brand standards across team collaboration views, ensuring a familiar interface across secure project file discussions.
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