Secure File Sharing for Financial Services
Protect sensitive financial data with secure file sharing built for financial services. My MX Data helps meet FCA regulations with quantum-secure encryption.
Achieve full auditability and compliance while collaborating securely with clients and partners.
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🔐 Security & Compliance
✅ Quantum Encryption – MX helps ensure financial services data is safeguarded with ASR encryption. ℹ️ What does this mean?Quantum-secure data sharding protects sensitive financial documents during exchange workflows.
✅ Comprehensive Audit Logging – Track all financial file activities with full regulatory traceability.
✅ Compliance Facilitation for GDPR, ISO 27001 & FCA – Built to help meet key financial sector obligations.
❌ Dropbox lacks sector-specific compliance integrations.
❌ WeTransfer is not FCA-aligned for financial organisations.
📁 File & Access Management
✅ FCA-Aligned Access Control – Restrict file access to authorised financial users only.
✅ Named User File Handoffs – Client and partner data is shared via secure, person-to-person transfers.
🟡 No Folder Collaboration Tools – MX focuses on file handoffs, not shared folders.
❌ No Link-Based Transfers – Files are never shared via public URLs.
🤝 Collaboration & Business Use
✅ FCA-Aligned Data Sharing – Collaborate securely on financial files with full audit logs and regional data controls.
✅ Client Discussion Features – Discuss statements or financial docs directly within MX’s encrypted platform.
✅ Branded Finance Portals – Add your firm’s branding to all file interactions for a professional client experience.
🟡 No Real-Time Excel Co-Editing – Files must be reviewed and reuploaded after edits.
📊 File Transfer & Storage
✅ Unlimited Report Transfers – Unlike WeTransfer’s 200GB limit, MX enables unrestricted upload sizes – ideal for financial statements, audits or legal files.
✅ Client File Collection – Receive documents from clients or stakeholders through encrypted portals tailored to your firm.
❌ No Long-Term Cloud Drive – MX focuses on traceable delivery, not financial archive hosting.
How MX Helps Business achieve Compliance
Feature | Description |
| 💸 FCA-Ready Security Layer | Supports UK financial compliance with robust encryption and logging |
| 🔐 File-Level Encryption | Encrypts tax records, balance sheets and audits at the source |
| 📥 Client File Request Portals | Clients upload sensitive documents through custom branded gateways |
| 🧾 Transparent File Logging | Logs when a document is opened, viewed or downloaded securely |
| 📜 Meets GDPR + Financial Codes | Supports GDPR, UK DPA and sector-specific regulatory standards |
| 🔍 Detailed Access Monitoring | Admins can trace every download, share or deletion per user |
| 🔑 MFA for All Stakeholders | Enforced MFA protects access to all sensitive financial reports |
Financial institutions trust us to secure client file exchanges.
Built to align with FCA standards, MX delivers encrypted sharing, audit logs and access control for every transaction.
Files Exchanged Weekly
Active Users
Tier-1 Suppliers Connected
FAQs
Your Top Questions Answered
01. How does MX support secure file sharing in financial services?
MX is purpose-built for industries where data integrity, regulatory compliance, and client trust are non-negotiable – making it especially well-suited to financial services. From investment firms to insurance providers, our platform enables secure, traceable file sharing without relying on risky public links or generic cloud tools.
With built-in controls to prevent unauthorised access, MX ensures every financial document – from transaction records to regulatory disclosures – is protected with quantum-secure encryption and full user accountability.
Why financial firms trust MX:
- Named User Permissions: Files are exchanged only between authenticated individuals, reducing the risk of exposure.
- End-to-End Encryption: Files are encrypted during transfer and storage using our advanced, patented methodology.
- Comprehensive Audit Trails: Track all document access for internal governance or external audits.
- Data Residency Controls: Choose regional hosting to meet jurisdictional compliance requirements. Learn more about our secure storage capabilities.
With the finance sector seeing average breach costs exceeding $5.17 million, secure file transfer isn’t optional – it’s essential.
MX gives financial organisations the tools to share data securely, stay audit-ready, and maintain trust in every client and regulator interaction.
02. Does MX comply with FCA and financial regulations?
MX is designed to help financial firms meet the technical and operational requirements of frameworks like the Financial Conduct Authority (FCA) regulations, as well as broader compliance standards such as GDPR, ISO 27001, and the UK Data Protection Act. While ultimate compliance depends on how your organisation manages its processes, MX provides the security architecture and controls to support those responsibilities effectively.
Every file transfer through MX is encrypted, logged, and permission-bound – ensuring data remains confidential, traceable, and free from unauthorised exposure. These controls are critical for financial institutions that must demonstrate data integrity, auditability, and access governance under FCA oversight.
Financial compliance features include:
- End-to-End Encryption: Files are anonymised, sharded, and encrypted to protect against interception and loss.
- Named User Transfers Only: No file is ever shared via public links, aligning with FCA expectations on secure communications.
- Audit Logging: All activity is time-stamped and traceable – supporting audit trails and internal reporting.
- Customisable Retention & Access Rules: Align file handling with financial data retention policies and risk mitigation practices.
With the average cost of a data breach in finance reaching £4.08 million, using a platform that helps support FCA-aligned practices isn’t just smart – it’s essential for reputational and regulatory protection.
MX equips financial organisations with a secure, structured way to meet FCA expectations – reducing compliance risk while streamlining operational file sharing.
03. Can small businesses customise access to stored data?
Of course! MX enables small businesses, including those in the financial sector, to fully customise access to stored data with enterprise-grade precision. You can assign access rights at the user, role, or file level, ensuring sensitive financial information like tax documents, client records, and reports is only available to authorised individuals.
Whether you’re a solo practitioner or part of a growing firm, MX provides the flexibility to enforce robust data governance – without needing a dedicated IT team. Access controls are intuitive and backed by audit-ready logs to support internal oversight and compliance with GDPR, UK DPA, and ISO 27001.
Key access customisation tools include:
- Role-Based Permissions: Assign different access rights for team members, contractors, or external partners.
- Time-Limited Access: Set expiry dates or revoke access in one click for files shared with clients or advisors.
- Client Upload & Storage Control: Use secure upload portals to collect documents without giving access to your internal storage environment.
- Full Audit Trails: Track all access events to demonstrate compliance with financial data protection standards.
According to the FCA, financial services firms must prove access control over client data – MX helps you do this with clarity and control built into the platform.
MX empowers small financial businesses to enforce custom access policies – ensuring sensitive data remains protected, auditable, and compliant at all times.
04. Does MX support internal policy enforcement in finance?
Yes – MX enables financial organisations to enforce internal data policies through granular access controls, audit trails, and user-specific permissions. Whether you’re managing internal teams, third-party advisors, or regulatory reporting workflows, MX helps ensure that your file handling practices align with internal protocols and external regulations such as FCA guidelines, GDPR, and ISO 27001.
MX allows finance teams to control how documents are shared, accessed, and retained – supporting confidentiality, risk management, and audit-readiness. These controls are essential for meeting both day-to-day operational requirements and sector-specific standards for data protection and accountability.
Policy enforcement features for financial teams include:
- Role-Based Access Control: Define who can view, download, or share files across departments, teams, or clients.
- File Expiry & Access Rules: Set custom expiration dates, download limits, or time-based visibility for sensitive files.
- Immutable Audit Logs: Maintain a real-time record of every action – ideal for internal reviews and FCA audits.
- Named-User Authentication: Ensure that only authorised personnel interact with files – no public links or anonymous access allowed.
With financial regulators increasing pressure on data governance and accountability, MX provides the tools you need to turn internal policies into enforceable, trackable processes.
MX helps financial institutions meet internal data handling policies with precision – ensuring secure, compliant operations across every team and transaction.
05. Can MX integrate with financial reporting workflows?
Absolutely! MX can be integrated directly into financial reporting workflows, helping finance teams exchange sensitive reports, statements, and disclosures securely and efficiently. From automated delivery of monthly performance data to audit-ready distribution of compliance documents, MX ensures that file transfers are secure, auditable, and aligned with industry regulations such as FCA guidelines and ISO 27001.
Financial institutions and accounting teams often rely on tightly timed reporting cycles – MX supports this by offering API access, role-based permissions, and file scheduling to maintain accuracy and avoid delays or errors.
Key integration and workflow features include:
- REST API & Webhooks: Automate report uploads or notifications from accounting tools and BI dashboards.
- Scheduled File Distribution: Pre-set reports to be shared securely with clients, auditors, or regulators on a recurring basis.
- Access Controls for Audit Trails: Ensure only approved recipients can access financial files – with full activity tracking.
- Named-User Encryption: Maintain confidentiality across shared reporting workflows without using public links.
These capabilities reflect guidance from the Financial Conduct Authority, which emphasises secure and traceable financial data handling as a compliance imperative.
MX empowers financial teams to automate and secure their reporting workflows – ensuring every transfer is compliant, timely, and traceable from start to finish.
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Finance File ControlsSupport secure exchange of client data with encryption, logs, and workflows that reflect FCA expectations for financial data handling.
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Regulated Data SharingSupport financial workflows with traceable transfers, data encryption and retention tools that align with your internal audit requirements.
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FCA-Ready DeliverySupport financial workflows using tools that log file delivery, track user access, and preserve records for regulator audits.
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Named Recipient EnforcementFiles shared with clients or teams are bound to specific users, locking out unauthorised access and ensuring audit consistency.
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Transfer Financial ArchivesSend audit reports, spreadsheets, or backups with no file size constraints and encryption fully active throughout the transfer.
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Finance-Ready SpeedSend time-sensitive reports or financial documents quickly using encryption-tuned infrastructure that matches regulatory requirements.
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Contextual Audit NotesAdd secure notes or communication to files sent between finance departments, allowing smoother audit reviews and handoff verification.
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Finance-Facing Brand ControlKeep a professional appearance when delivering financial reports or statements using fully branded file delivery portals and notifications.
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