Choose the intended people
Share with approved or named recipients. This creates a clearer boundary than a public URL that can be forwarded without the sender's knowledge.
Send files securely
Send files securely, with evidence of who, when and what happened next.
My MX Data gives sensitive business files a controlled route to named recipients. Apply permissions, protect the transfer and retain activity evidence without asking email or an open public link to do a job they were not built to handle.
Named recipient accessAES 256 encryptionRecorded file activity
SenderAuthorised user
RecipientIdentity checked
The send is a process
Secure file sending begins before upload and remains useful after download.
A file can be encrypted and still be mishandled. The address might be wrong. A shared link might travel further than expected. Nobody may know whether the intended person opened the final version. MX connects the file with the people, conditions and evidence around its journey.
Apply conditions that fit the exchange
Use relevant permissions, expiry settings and download conditions according to the file's sensitivity, audience and purpose.
Keep context beside the file
Add instructions, comments and project detail through MX Conversations so the recipient is not reconstructing meaning from a separate email chain.
Review the outcome
See access and download activity, retain the transaction history and identify exchanges that are still waiting for action.
A defensible file handoff
Know more than "it left my outbox".
MX records activity associated with the exchange, helping teams answer practical questions without rebuilding events from memory.
- Who was authorised to receive the file?
- Was the current version accessed or downloaded?
- Which comments and instructions belonged to this transaction?
- Does access still need to remain available?
The platform can support wider information governance and compliance responsibilities. It does not replace policies, lawful processing decisions, training, identity management or endpoint security. See the UK GDPR file sharing guidance for the broader context.
TRANSACTION / MX 00842EVIDENCE LIVE
PDF
supplier-agreement-final.pdfNamed recipient delivery
CURRENTRecipient invitedIdentity tied to the transaction
Multi factor check completedAccess condition satisfied
File downloadedParticipant and time recorded
Follow up comment addedConversation stays with the exchange
Use each tool for its actual job
EMAIL
SHARED WORKSPACE
MX EXCHANGE
Email, shared drives and controlled exchange solve different problems.
Your everyday collaboration platforms can remain useful. MX adds a more deliberate route when a sensitive file needs to cross an organisational boundary.
Routine communication
Fast and familiar for ordinary messages. Sensitive attachments become harder to control once copied, forwarded or separated from their context.
- Useful for day to day correspondence
- Attachment limits can interrupt delivery
- Proof may stop at the sent message
Storage and live collaboration
Strong for document creation, synchronisation and ongoing team access. External handoffs can require careful folder and link management.
- Useful for continuing work
- Access often centres on folders or links
- Long term storage may be the main purpose
Controlled external delivery
Designed for sensitive file movement between known participants, with exchange specific controls and a detailed activity record.
- Named recipient access
- Permissions and expiry controls
- Audit evidence around the handoff
Files that deserve a clearer route
Use MX when the recipient, the content or the consequences matter.
The platform is used across teams that handle regulated, technical or commercially important information.
If the main obstacle is payload size, see secure large file sharing without arbitrary limits.
Contracts, disclosure and confidential client records
Keep named participants, transaction context and access activity connected when legal files move between firms, clients and external advisers.
Financial records and due diligence material
Send reports, tax information, audit evidence and commercially sensitive documents through a route that provides clearer administrative oversight.
Engineering data and intellectual property
Exchange drawings, product data, software packages and supplier submissions without relying on open download links.
Customer, supplier and project handoffs
Organise participants, keep communication beside the files and review incomplete exchanges across multi company work.
From the Eaton case study
"We need to know that suppliers have definitely received data and MX enables us to track this."Ian Blundell, Eaton. Read the full Eaton case study.
See it in practice
Real exchange workflows, not abstract security language.
Explore how organisations use MX across supplier networks, engineering projects and external business relationships.
Browse customer case studiesBefore you send
Questions about secure file delivery.
The useful answers concern access, evidence, fit and what the platform does not claim to replace.
For a broader product view, explore the My MX Data feature set.
MX is designed around approved or named recipients. The sender can connect the file to relevant permissions and retain activity evidence around access and download, rather than depending on an unrestricted URL.
MX uses AES 256 encryption alongside authentication, permissions, named recipient access and audit trails. Relevant plans can also use ASR, the patented Anonymise, Shard and Restore methodology, as an additional protection layer.
MX supports configurable exchange settings that may include file access expiry, download conditions and transaction level controls. Availability depends on the relevant plan and workflow.
MX can support controlled inbound collection and secure upload portals. This gives customers, suppliers and partners a defined route for providing sensitive documents without using an ordinary attachment or public upload link.
See the secure file upload portal page for more detail.
No. MX can provide technical controls and audit evidence that support wider compliance responsibilities. Compliance also depends on policies, configuration, contracts, lawful basis, retention, staff behaviour and other technical and organisational measures.
Not necessarily. Those tools serve storage, synchronisation and collaboration use cases. MX is primarily a secure exchange layer for controlled, auditable handoffs between people and organisations.
Try the complete journey
Send one real file to one real recipient, then review the evidence.
A practical test will tell you more than a checklist. Use a genuine customer, supplier or project workflow and see how the handoff behaves.