ITAR File Sharing with Location-Aware Storage

02. Does MX restrict access based on geography for ITAR compliance?

You bet! My MX Data enables location-aware access controls to support businesses handling ITAR-controlled technical data. With ITAR regulations prohibiting the export or sharing of defense-related files with unauthorized foreign persons, MX helps mitigate this risk by enforcing geographic access restrictions at the platform level.

Organizations can configure MX to ensure files are stored, accessed, and downloaded only within approved jurisdictions, blocking attempts from outside designated geographies. These controls are backed by detailed file activity logs to ensure compliance with Department of State regulations.

Key ITAR-aligned security capabilities include:

• Geo-Fencing: Limit file access based on IP location, user role, or assigned jurisdiction.
• Region-Specific Storage: Select data hosting zones to ensure files never leave authorized territories.
• Named-User Access Only: Files are never shared via public links – only between vetted recipients.
• Detailed Audit Trails: Log all file views, downloads, and upload activity with timestamps and location markers.
• AES-256 + ASR Encryption: Data is encrypted and sharded to prevent unauthorized interception or misuse.

These controls help you align with ITAR data handling and export regulations while enabling secure collaboration with approved partners and internal teams.

Need to navigate complex compliance requirements? Explore NIST 800-171 alignment or dive into our core feature set for government contractors and aerospace suppliers.

03. How does MX prevent unauthorized foreign access under ITAR?

My MX Data is engineered to support International Traffic in Arms Regulations (ITAR) by preventing unauthorized foreign access through precise user verification, geo-fencing, and regional data hosting controls.

All users must be explicitly approved and verified, with the platform enforcing strict named-user access and no public sharing links. This ensures that only pre-approved U.S. persons can access controlled technical data. Additional safeguards include:

• Geo-restricted hosting: Files are stored in U.S.-based servers to comply with domestic data location requirements.
• Granular access permissions: Admins can restrict file visibility based on citizenship, IP address, or organization affiliation.
• Audit-ready tracking: Every access, download, or view is logged and timestamped, providing a compliance trail for ITAR audits.
• File expiration and control: Documents can be revoked or set to auto-delete to limit unintended exposure windows.

MX ensures your organization meets ITAR mandates for access control and recordkeeping without compromising operational efficiency. Learn how our platform supports secure exports on our Send Files Securely page.

For a deeper dive into preventing data leaks across borders, check out our article on Dropbox vs My MX Data: A Secure Sharing Showdown.

04. Can MX limit user access based on physical or geographic rules?

Yes – My MX Data is designed to support export-controlled file handling, including the ability to restrict access based on geography, user identity, and hosting region to help organizations meet ITAR compliance standards.

Geo-Fencing Controls – Administrators can enforce restrictions that prevent file access from outside approved regions or countries. This ensures sensitive data never crosses unauthorized borders.

Region-Specific Hosting – With options for U.S.-based data residency, MX keeps your files within controlled infrastructure – essential for meeting ITAR’s physical location requirements.

Named-User Authentication – Every file exchange is tied to a verified recipient. You can block access to users without appropriate citizenship or clearance, helping you manage user eligibility under ITAR regulations.

Audit Logging & Monitoring – All actions – from upload to download – are logged in real time with IP tracking, device metadata, and timestamps. This supports accountability in highly regulated environments.

To see how these features support export control and more, visit our enterprise-grade secure file sharing software page.

Whether you’re handling technical drawings, controlled blueprints, or defense-related documents, MX offers the security architecture to ensure access is granted only where legally permitted – and nowhere else.

05. Can MX prove ITAR compliance through access logs and audit trails?

Yes – My MX Data is engineered with granular tracking mechanisms to help your organization demonstrate compliance with ITAR (International Traffic in Arms Regulations). Each file interaction is logged with precise metadata, including user identity, time, IP address, and access point, creating a defensible audit trail that satisfies ITAR’s strict accountability requirements.

This level of traceability is essential for any business handling defense-related technical data, ensuring that file access and transfers can be monitored, restricted, and retrospectively audited.

• Geofencing Logs: Document access based on geographic restrictions, supporting ITAR’s physical access control mandates.
• User-Level Audit Trails: Every download, view, or permission change is tied to a verified user with detailed timestamps.
• Exportable Compliance Reports: Generate downloadable records for submission during ITAR audits or internal reviews.
• Role-Based Access Control: Prevent unauthorized foreign nationals or unapproved personnel from accessing controlled files.

Given that 9.2% of all externally shared files contain sensitive data, the ability to demonstrate access control is vital. MX’s transparent audit infrastructure helps ITAR-regulated entities reduce risk while simplifying ongoing compliance documentation.

MX not only restricts access in real-time – it proves compliance after the fact, giving your organization the tools to satisfy regulators and maintain secure control over ITAR-governed information.