Advanced File Sharing Software with Audit Trails

01. What features make MX a secure file sharing software?

My MX Data is more than just a file transfer tool – it’s a fully integrated secure file sharing platform designed to give businesses total control, visibility, and protection over their digital exchanges. From encryption to access management, MX helps organizations reduce risk while maintaining seamless collaboration.

Unlike traditional tools that rely on shared links or public folders, MX delivers files via a named-user model, ensuring that only pre-approved recipients can access your data. Every action – upload, download, message – is encrypted and logged for compliance and accountability.

Top security-driven features that set MX apart:

• ASR + AES-256 Encryption: Combines our quantum-safe ASR process with AES-256 to protect files at every stage.
• Access Policy Enforcement: Control who can access files, set download limits, and define expiry rules per recipient.
• Secure File Messaging: Add private instructions, questions, or comments directly within the file exchange flow.
• Branded Share Portals: Deliver files through a fully white-labeled interface aligned with your business identity.
• Real-Time Activity Logs: View timestamps for every file access or action to support audits and internal reviews.

As outlined in Robust Security Features for Data Sharing, MX was built for businesses that need transparency and control – not just convenience.

Want to compare MX with legacy file platforms? Start with our detailed guide Dropbox vs My MX Data or explore Beyond Passwords: The Power of MFA.

02. Can I control who can open, download, or forward shared files?

By all means! My MX Data offers fine-grained access controls that allow you to decide exactly who can open, download, or further distribute shared files. This level of control is essential for businesses operating in regulated industries or managing confidential information across distributed teams.

Unlike traditional file sharing tools that use open URLs or allow unrestricted forwarding, MX enforces named-user access and builds accountability into every transaction. From download limits to device restrictions, every interaction is governed by your rules.

Access control features include:

• Recipient-Level Permissions: Define user-specific access rights – read-only, download enabled, or no forwarding.
• Download Limits: Set the number of times a file can be downloaded per user or expire access automatically.
• Access Expiry Controls: Set time-based access windows, ensuring files aren’t left accessible indefinitely.
• Forwarding Restrictions: Prevent unauthorized redistribution with identity-based encryption and device fingerprinting.
• Real-Time Monitoring: Get notified when someone accesses, downloads, or attempts to forward a file.

For many organizations, this level of control helps satisfy key elements of ISO 27001, CCPA, and other privacy frameworks where traceability and data governance are required.

Want to compare MX’s controls to legacy tools? Read Dropbox vs My MX Data or see how companies are using these features in real time in our Case Studies.

03. Does MX offer integrations or APIs for secure file automation?

Indeed! My MX Data offers developer-friendly APIs and integration options that allow businesses to automate secure file workflows and embed compliance into existing systems.

With MX’s API capabilities, your teams can:

• Automate File Transfers: Trigger encrypted file exchanges directly from CRMs, ERPs, or document management systems.
• Set Conditional Rules: Define logic for file expiry, role-based access, or retention – based on user behavior or system triggers.
• Maintain Compliance at Scale: Every automated transaction is logged, encrypted, and governed by the same standards as manual transfers.
• Streamline Onboarding: Integrate MX into existing infrastructure without overhauling your architecture.

This makes MX ideal for teams looking to embed secure file handling within day-to-day operations – without adding friction.

Discover more in our guide to advanced features, or explore our platform capabilities to see how automation fits your workflows.

04. Does MX offer branded file sharing experiences for clients?

Yes, My MX Data provides custom branding options so businesses can deliver a seamless, on-brand file sharing experience to their clients. Whether you’re a law firm, consultancy, or enterprise organization, MX allows you to reflect your company identity across file transfer portals and communications.

With MX’s white labeling features, you can:

• Add your logo and color palette: Make your sharing environment feel familiar and trustworthy to clients.
• Use custom domain links: Reinforce your brand while avoiding generic file-sharing URLs.
• Configure email notifications: Ensure that all system alerts and file delivery messages match your tone and branding.

For teams looking to build a premium client experience, this is a powerful differentiator. Explore how this feature complements other advanced capabilities by visiting our MX Features page or reading the blog post on real-time collaboration and client file delivery.

MX helps you not only secure your files – but also strengthen your professional image with every transfer.

05. How does MX help verify file delivery and access across users?

My MX Data is designed to eliminate uncertainty around whether your files were delivered, opened, or accessed. Unlike traditional file sharing tools that rely on email confirmation or passive status updates, MX provides active visibility into the full journey of every shared document.

Whether you’re coordinating with colleagues or external clients, MX ensures you’re never left in the dark about file status.

• Real-Time Delivery Confirmation: Know the exact moment a file is successfully delivered to its intended recipient.
• Access Visibility: See when a file was opened, downloaded, or expired – linked to a named user, not just an IP address.
• Audit-Ready Logs: Generate access reports with timestamps for every action, supporting both compliance and operational transparency.
• Notifications & Alerts: Set up alerts for when files are accessed, downloaded, or forwarded within permitted rules.

In a world where 20% of broadly shared files contain regulated data [source], it’s critical to verify who accessed what and when. MX offers that assurance by transforming file exchange into a trackable, auditable process.

MX gives you more than secure sharing – it gives you the tools to confirm delivery, verify access, and stay accountable to your organization’s compliance standards.