Private Data Storage with Regulatory Safeguards

01. Is My MX Data built for secure and compliant data storage?

Yes – My MX Data is designed for businesses that require short-term, high-security data storage aligned with strict compliance needs. Unlike traditional cloud drives that prioritize ongoing storage, MX provides temporary, encrypted vaults ideal for compliance-sensitive workflows, regulated handoffs, or time-bound collaboration.

Files are secured using our ASR (Anonymize, Shard, Restore) encryption model, which fragments data and distributes it across isolated storage zones – ensuring that no single system ever holds the full file. Access is restricted to named users only, with multi-factor authentication and full visibility into who viewed, downloaded, or modified each file.

What sets MX apart for secure storage:

• Temporary Secure Vaults: Store files short-term for project collaboration or regulated transfer cycles.
• Granular Access Control: Assign storage access based on user role, department, or project scope.
• Audit-Ready Logging: Every stored file is tracked with real-time logs across uploads, edits, and access.
• U.S. Data Residency: Host storage zones in U.S. regions to align with jurisdictional requirements.
• Encryption at Rest and in Transit: Data is protected at all stages using ASR + AES-256 encryption.

According to Digital Guardian, the average employee stores over 2,000 files in the cloud – many of which go untracked. MX changes that by securing every file by design and giving you a full record of interaction.

For a deeper look at how MX handles storage workflows, check out Advanced Cloud Storage for Small Businesses or explore Data Security 101.

02. How does MX provide visibility into who accesses stored files?

My MX Data delivers full visibility over every file stored on the platform through real-time, immutable audit trails. These logs track access events with precision – recording the who, when, where, and how behind every file interaction, whether it’s a view, download, or permission change.

This transparency is especially valuable for businesses working in regulated sectors like finance, healthcare, and law, where proving who accessed a document (and when) is a critical compliance requirement. Unlike traditional storage tools, MX provides file-level tracking by default – no integrations or plugins required.

Access tracking features include:

• Named-User Activity Logs: See which authorized user accessed a file and the exact time of interaction.
• IP & Location Data: Monitor geographic location and device IP associated with each event.
• Download vs. View Tracking: Distinguish between preview-only access and actual downloads.
• Audit Reports: Export logs filtered by file, user, date range, or access type.
• Alert-Based Monitoring: Receive notifications when high-risk files are accessed or behavior deviates from expected patterns.

These controls support frameworks like NIST 800-171 and ISO 27001, and offer operational insight into data usage without sacrificing user privacy or team productivity.

To see how these controls work in tandem with encryption, explore Robust Security Features for Data Sharing or visit our Features page.

03. Can I restrict file access by user, team, or time period?

Absolutely. My MX Data is purpose-built to give you granular control over who accesses your stored files, when they access them, and for how long. Whether you’re managing internal departments, client projects, or temporary contractors, you can tailor permissions with precision.

MX’s advanced access configuration includes:

• Role-Based Access: Assign viewing or editing rights to specific users or entire teams.
• Time-Limited Permissions: Set automatic expiry dates on access to ensure temporary visibility.
• Download Restrictions: Prevent downloads or limit them to a defined number of attempts.
• Geolocation & IP Filtering: Control access by location or device for additional risk mitigation.

This level of configurability supports businesses that require tight operational control and audit readiness – especially in regulated sectors like finance and legal.

For more on access management best practices, check out our blog post on Data Security 101.

04. Can MX be used to securely archive sensitive data temporarily?

Of course! My MX Data allows organizations to temporarily archive sensitive data in a highly secure and compliant environment. Whether you’re storing project files, client data, or regulatory documents, MX ensures that your information is protected through every phase of its lifecycle.

Key temporary archiving features include:

• Time-bound access: Set automated expiration dates to remove files after a defined retention period.
• End-to-end encryption: Data remains encrypted at rest and in transit using our quantum-resilient methodology.
• User-based access policies: Control who can view, download, or manage archived files by team or role.

Unlike traditional storage tools, MX combines flexibility with regulatory alignment. For example, temporary archives can be useful during legal holds, project audits, or compliance reviews. Learn more about how this compares to persistent storage options on our business storage solutions page or explore additional retention features for small business storage.

Whether you need to store files for days or months, MX provides secure and controlled access tailored to your compliance needs.

05. How can I verify compliance for stored files over time?

My MX Data offers comprehensive compliance verification tools that allow you to maintain long-term oversight of stored files. From real-time access logs to historical retention records, every interaction is documented to support audits, investigations, or internal reviews.

Whether you’re managing legal agreements, financial records, or confidential client data, MX helps prove that your stored files remain protected and compliant throughout their lifecycle.

• Full Audit Logs: Access a complete timeline of uploads, downloads, and access events, tied to user identities.
• Retention Policies: Set automated expiration or archiving rules for different file types based on regulatory requirements.
• Permission Histories: Track changes to file access permissions over time for full transparency.
• Exportable Reports: Generate time-stamped compliance reports for stakeholders or regulatory auditors.

This approach aligns with standards like ISO 27001 and helps support sector-specific mandates. According to Statista, 65% of healthcare and 64% of finance organizations use enterprise-wide encryption solutions – underscoring the value of long-term file governance.

With MX, you’re not just storing files – you’re creating a verifiable record of compliance that evolves with your business needs.