Tailored File Sharing for Accountants

01. Is MX compliant for accountants handling sensitive client data?

Yes – My MX Data is purpose-built to support secure file sharing and compliance in accounting environments. Whether you’re exchanging tax documents, audit files, or financial statements, MX enables fully encrypted, audit-ready handoffs that align with U.S. regulations such as SOX, IRS 1075, and GLBA.

MX’s patented ASR (Anonymize, Shard, Restore) encryption process ensures each file is split, encrypted, and distributed across secure storage zones, with access granted only to verified, named users. This helps accounting firms maintain confidentiality, mitigate risk, and meet regulatory obligations in every transaction.

Key features that benefit accountants:

• Quantum-Resilient Encryption: All client files are protected in transit and at rest using ASR + AES-256 encryption.
• Secure Client Portals: Receive sensitive financial data through branded, encrypted upload pages.
• FCA & IRS Logging Support: Track when files are sent, received, viewed, or downloaded with immutable records.
• Role-Based Access Control: Restrict file visibility based on job function, client assignment, or partner level.
• No Public Links or Shared Folders: Files are only accessible by authorized individuals – no exposure via shared drives.

With the average cost of a data breach in finance reaching $5.17 million, secure and compliant file transfer has become essential for accountants – and MX helps meet that need with every upload.

For deeper insights, check out Understanding Intellectual Property or explore our security framework in Robust Security Features for Data Sharing.

02. Can MX help accountants comply with IRS 1075 or other standards?

Without question! My MX Data is designed to help accounting professionals and firms align with strict regulatory frameworks like IRS Publication 1075, GLBA, and SOX. These standards require robust data protection, access control, and traceability when handling taxpayer information, financial records, or audit files.

MX supports secure, auditable file sharing for accountants by enforcing encrypted, permission-based handoffs that never rely on public links or unmanaged downloads. You get full visibility and control over how sensitive data is accessed, shared, and retained – making MX a powerful tool for risk mitigation and compliance assurance.

Key compliance-aligned features include:

• IRS 1075 Alignment: Encrypts Federal Tax Information (FTI), tracks all access, and limits data exposure to verified recipients.
• GLBA Support: Secures financial data in transit and ensures client file transfers meet privacy obligations.
• SOX-Ready Audit Trails: Record every action with immutable, timestamped logs suitable for internal audits.
• Client-Specific Upload Zones: Enable clients to submit documents securely through branded portals.
• Data Retention Policies: Automate file expiration or archival to meet recordkeeping rules.

As financial data regulations evolve, MX remains ahead with support for new compliance requirements and security best practices – offering peace of mind to CPAs, tax advisors, and finance teams alike.

To see MX in action, explore our secure upload portals or dive into robust security features tailored for financial professionals.

03. Does MX allow for secure handoffs between accountants and clients?

Yes – My MX Data is purpose-built to support secure, auditable file exchanges between accountants and their clients. Whether you’re transferring tax documents, financial statements, or sensitive disclosures, MX ensures that files are encrypted, access-controlled, and fully trackable at every step.

Key features for accountant-client handoffs include:

• Named-Recipient Delivery: Only the specified client can view or download shared files – eliminating exposure to third parties.
• File Expiry & Revocation: Set access limits, revoke permissions in real time, and manage file lifecycle based on compliance needs.
• End-to-End Audit Trails: Track every action – from file upload to client download – with time-stamped logs.
• Region-Specific Storage: Aligns with data residency rules for firms handling multi-jurisdictional records.

For accounting professionals who need to comply with IRS 1075, GLBA, or other standards, MX provides peace of mind with every digital handoff. Discover more on our Secure Client File Sharing and Secure Upload Portal pages.

See how other regulated industries are managing secure collaboration in our article: Collaborate with Confidence.

04. Can MX help streamline document requests from clients during tax season?

Absolutely. My MX Data is purpose-built to simplify document workflows for accounting professionals, especially during high-demand periods like tax season. Our secure platform enables fast, trackable, and compliant file exchanges between accountants and clients – without relying on email chains or unsecured uploads.

MX offers features that streamline tax document collection:

• Secure upload portals: Clients can easily send W-2s, 1099s, receipts, and sensitive documents through branded portals – no account setup required.
• Automatic file tagging & audit trails: Keep documents organized while logging every action for compliance.
• Notification alerts: Know instantly when clients upload or access requested documents.

Unlike generic file sharing tools, MX ensures compliance with accounting-specific regulations such as CCPA or IRS 1075. Accountants can build repeatable request templates, reduce administrative burden, and protect client trust – while staying audit-ready.

MX transforms tax season from a document chase into a secure, efficient workflow designed for client service and peace of mind.

05. Is there a way to track every accounting file that’s been shared?

For sure there is! Our tool offers detailed file-level tracking, enabling accounting firms to maintain complete visibility over every shared document. Whether you’re exchanging tax returns, payroll records, or financial reports, MX ensures your activity trail is airtight for internal audits and regulatory compliance.

Each action related to a file – such as upload, share, view, or download – is logged in real time and tied to named users. This helps accountants meet oversight obligations without relying on manual logs or unsecured platforms.

• Named-User Attribution: All file access is tied to verified users for accountability and client transparency.
• Time-Stamped Logs: Monitor exactly when a file was shared, opened, or downloaded – down to the second.
• Exportable Audit Trails: Generate client- or project-specific activity reports for audits, billing, or internal reviews.
• Policy Enforcement: Set and enforce file expiration, access limits, and retention rules automatically.

With 64% of finance companies using enterprise encryption, MX’s file tracking features align with industry-wide expectations for secure and auditable document exchanges.

From daily workflows to regulatory inspections, MX equips accountants with the tools to manage, monitor, and defend every file exchange with ease and compliance confidence.