{"id":12267,"date":"2026-07-09T07:26:32","date_gmt":"2026-07-09T06:26:32","guid":{"rendered":"https:\/\/www.mymxdata.com\/?page_id=12267"},"modified":"2026-07-28T12:35:20","modified_gmt":"2026-07-28T11:35:20","slug":"file-sharing-for-governments","status":"publish","type":"page","link":"https:\/\/mymxdata.com\/en-us\/file-sharing-for-governments\/","title":{"rendered":"File Sharing For Governments"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"12267\" class=\"elementor elementor-12267\">\n\t\t\t\t<div class=\"elementor-element elementor-element-53ac6c0 e-grid e-con-boxed e-con e-parent\" data-id=\"53ac6c0\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-5b19fac elementor-widget elementor-widget-html\" data-id=\"5b19fac\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"html.default\">\n\t\t\t\t<div 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.mxg-accordion-q{grid-template-columns:minmax(0,1fr) 30px;gap:12px;padding:19px 0;font-size:15px}\n  #mxg-root .mxg-accordion-icon{width:30px;height:30px}\n  #mxg-root .mxg-accordion-copy>div{padding:0 0 22px}\n  #mxg-root .mxg-final{padding:72px 0 64px}\n  #mxg-root .mxg-locale-flag{width:26px;height:18px;flex-basis:26px}\n}\n@media(prefers-reduced-motion:reduce){\n  #mxg-root *,#mxg-root *::before,#mxg-root *::after{scroll-behavior:auto!important;animation:none!important;transition:none!important}\n  #mxg-root .mxg-reveal,#mxg-root .mxg-ledger-line{opacity:1;transform:none}\n}\n\n#mxg-root .mxg-chip{display:inline-flex;align-items:center;gap:8px}\n#mxg-root .mxg-chip img{width:22px;height:22px;object-fit:contain}\n<\/style>\n<section aria-labelledby=\"mxg-page-title\" class=\"mxg-hero mxg-dark\">\n<span aria-hidden=\"true\" class=\"mxg-orb --one\"><\/span><span aria-hidden=\"true\" class=\"mxg-orb --two\"><\/span>\n<div class=\"mxg-wrap\">\n<div class=\"mxg-hero-grid\">\n<div class=\"mxg-hero-copy\">\n<span class=\"mxg-eyebrow mxg-reveal\">Secure file sharing for U.S. government<\/span>\n<h1 class=\"mxg-reveal\" id=\"mxg-page-title\">Government file exchange built for <span class=\"mxg-mark\">accountable access.<svg aria-hidden=\"true\" preserveaspectratio=\"none\" viewbox=\"0 0 300 20\"><path d=\"M4 14 C 60 6, 150 4, 296 11\"><\/path><\/svg><\/span><\/h1>\n<p class=\"mxg-hero-sub mxg-reveal\">My MX Data gives federal, state, local, tribal and education teams, government contractors, vendors and approved partners a <strong>controlled way to exchange sensitive files with named recipients<\/strong>. MX keeps access settings and activity evidence attached to each handoff, without relying on public links.<\/p>\n<div class=\"mxg-actions mxg-reveal\">\n<a class=\"mxg-btn --primary\" href=\"https:\/\/www.mymxdata.com\/en-us\/free-trial\/\"><span>Start your free trial<\/span><svg aria-hidden=\"true\" viewbox=\"0 0 24 24\"><path d=\"M5 12h14M14 7l5 5-5 5\"><\/path><\/svg><\/a>\n<a class=\"mxg-btn --ghost\" href=\"#mxg-controls\"><span>Review the controls<\/span><svg aria-hidden=\"true\" viewbox=\"0 0 24 24\"><path d=\"M5 7h14M5 12h14M5 17h9\"><\/path><\/svg><\/a>\n<\/div>\n<p class=\"mxg-note mxg-reveal\">7-day trial | up to 5 users | no credit card required<\/p>\n<\/div>\n<div aria-label=\"A sensitive government file divided into protected shards and restored for a verified named recipient, while an audit ledger records the exchange\" class=\"mxg-exchange mxg-reveal\" role=\"img\">\n<div class=\"mxg-console-top\"><span>Controlled exchange | U.S. region<\/span><span class=\"mxg-live\">Recording<\/span><\/div>\n<div aria-hidden=\"true\" class=\"mxg-route\">\n<div class=\"mxg-endpoint\"><div class=\"mxg-file-icon\"><\/div><div class=\"mxg-file-name\">CUI-REVIEW-2041.pdf<\/div><div class=\"mxg-file-meta\">SENSITIVE | 1.2 GB<\/div><\/div>\n<div class=\"mxg-channel\"><i class=\"mxg-shard\"><\/i><i class=\"mxg-shard\"><\/i><i class=\"mxg-shard\"><\/i><i class=\"mxg-shard\"><\/i><\/div>\n<div class=\"mxg-endpoint\"><span class=\"mxg-verified\">VERIFIED<\/span><div class=\"mxg-file-icon\"><\/div><div class=\"mxg-file-name\">Approved recipient<\/div><div class=\"mxg-file-meta\">CONTRACTOR | MFA<\/div><\/div>\n<\/div>\n<div aria-hidden=\"true\" class=\"mxg-ledger\" id=\"mxg-ledger\"><\/div>\n<\/div>\n<\/div>\n<div aria-label=\"Platform facts\" class=\"mxg-proof mxg-reveal\">\n<div class=\"mxg-proof-item\"><b>150K+<\/b><span>files exchanged weekly<\/span><\/div>\n<div class=\"mxg-proof-item\"><b>10K+<\/b><span>active users<\/span><\/div>\n<div class=\"mxg-proof-item\"><b>U.S.<\/b><span>data-location options<\/span><\/div>\n<div class=\"mxg-proof-item\"><b>No<\/b><span>public file links<\/span><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section aria-labelledby=\"mxg-questions-title\" class=\"mxg-section\">\n<div class=\"mxg-wrap\">\n<div class=\"mxg-head mxg-reveal\"><span class=\"mxg-eyebrow\">Why controlled exchange matters<\/span><h2 id=\"mxg-questions-title\">The questions agencies and contractors need to answer after a file moves.<\/h2><p class=\"mxg-lead\">Audits, Inspector General reviews, incident response and contractor oversight all test how information was handled. A secure exchange process should provide useful evidence without forcing teams to rebuild the story from email threads, screenshots and open links.<\/p><\/div>\n<div class=\"mxg-question-list\">\n<article class=\"mxg-question mxg-reveal\"><div><h3>Who was approved to receive the file?<\/h3><span class=\"mxg-source\">Records and privacy review<\/span><\/div><p><strong>Named recipients make the access boundary clearer.<\/strong> MX associates the exchange with identified accounts instead of a public URL that can be forwarded, copied or left available after the task ends.<\/p><\/article>\n<article class=\"mxg-question mxg-reveal\"><div><h3>Can we reconstruct when the file was accessed?<\/h3><span class=\"mxg-source\">Internal audit or Inspector General review<\/span><\/div><p><strong>Time-stamped activity supports later review.<\/strong> Upload, access, download and restoration events can be captured with relevant account and technical details, subject to the configured workflow and retention policy.<\/p><\/article>\n<article class=\"mxg-question mxg-reveal\"><div><h3>When should access have ended?<\/h3><span class=\"mxg-source\">Security and program risk review<\/span><\/div><p><strong>Expiration and permission settings make access intentional.<\/strong> Teams can limit availability and recipient actions around the purpose of the exchange, then close the route when the work is complete.<\/p><\/article>\n<article class=\"mxg-question mxg-reveal\"><div><h3>Was this exchange appropriate for the data category?<\/h3><span class=\"mxg-source\">Authorizing official and contracting review<\/span><\/div><p><strong>Suitability requires an agency-specific assessment.<\/strong> MX provides technical controls and evidence. The agency or contractor remains responsible for data categorization, contract requirements, system authorization, export controls, records obligations and risk acceptance.<\/p><\/article>\n<\/div>\n<\/div>\n<\/section>\n<section aria-labelledby=\"mxg-asr-title\" class=\"mxg-section mxg-asr mxg-dark\">\n<div class=\"mxg-wrap\">\n<div class=\"mxg-head mxg-reveal\"><span class=\"mxg-eyebrow\">Essential reads<\/span><h2 id=\"mxg-asr-title\">Anonymize. Shard. Restore.<\/h2><p class=\"mxg-lead\">Use these guides to support data categorization, assurance and longer-term security decisions around sensitive file exchange.<\/p><\/div>\n<div class=\"mxg-asr-grid\">\n<article class=\"mxg-asr-card mxg-reveal\"><span class=\"mxg-step\">STEP 01 | ANONYMIZE<\/span><div aria-hidden=\"true\" class=\"mxg-asr-visual\"><span class=\"mxg-doc\"><\/span><span>-&gt;<\/span><span class=\"mxg-doc --masked\"><\/span><\/div><h3>Reduce the context carried with the payload<\/h3><p>Information that identifies the sender, recipient or business purpose is separated from the file data, so an individual fragment reveals less useful context.<\/p><\/article>\n<article class=\"mxg-asr-card mxg-reveal\"><span class=\"mxg-step\">STEP 02 | SHARD<\/span><div aria-hidden=\"true\" class=\"mxg-asr-visual\"><span class=\"mxg-doc --masked\"><\/span><span>-&gt;<\/span><span class=\"mxg-mini-shards\"><i><\/i><i><\/i><i><\/i><i><\/i><i><\/i><i><\/i><\/span><\/div><h3>Divide the protected data<\/h3><p>The anonymized payload is split into encrypted shards and handled according to configured data-location options. A single shard is not a complete usable file.<\/p><\/article>\n<article class=\"mxg-asr-card mxg-reveal\"><span class=\"mxg-step\">STEP 03 | RESTORE<\/span><div aria-hidden=\"true\" class=\"mxg-asr-visual\"><span class=\"mxg-mini-shards\"><i><\/i><i><\/i><i><\/i><i><\/i><i><\/i><i><\/i><\/span><span>-&gt;<\/span><span class=\"mxg-lock\">MFA<\/span><\/div><h3>Restore for the verified recipient<\/h3><p>After recipient verification, MX restores the file and records relevant activity to support operational accountability and later review.<\/p><\/article>\n<\/div>\n<p class=\"mxg-honest mxg-reveal\">ASR is not a claim of invulnerability or a substitute for an agency security program. It is a patented methodology designed to reduce exposure and make the handling process easier to document.<\/p>\n<\/div>\n<\/section>\n<section aria-labelledby=\"mxg-controls-title\" class=\"mxg-section\" id=\"mxg-controls\">\n<div class=\"mxg-wrap\">\n<div class=\"mxg-head mxg-reveal\"><span class=\"mxg-eyebrow\">Exchange-focused security controls<\/span><h2 id=\"mxg-controls-title\">Controls for accountable public-sector file exchange.<\/h2><p class=\"mxg-lead\">MX concentrates on the moment sensitive information moves between known parties. It can sit alongside records, collaboration and case-management systems while adding a controlled route for external and cross-agency handoffs.<\/p><\/div>\n<div class=\"mxg-control-grid\">\n<article class=\"mxg-control mxg-reveal\"><span aria-hidden=\"true\" class=\"mxg-control-icon\">01<\/span><h3>Named recipient access<\/h3><p>Tie each exchange to identified accounts instead of an anonymous or broadly reusable link.<\/p><\/article>\n<article class=\"mxg-control mxg-reveal\"><span aria-hidden=\"true\" class=\"mxg-control-icon\">02<\/span><h3>Detailed event records<\/h3><p>Capture relevant upload, access, download and restoration events for review, investigation and oversight.<\/p><\/article>\n<article class=\"mxg-control mxg-reveal\"><span aria-hidden=\"true\" class=\"mxg-control-icon\">03<\/span><h3>Expiration and permissions<\/h3><p>Limit how long a file remains available and control recipient actions around the purpose of the handoff.<\/p><\/article>\n<article class=\"mxg-control mxg-reveal\"><span aria-hidden=\"true\" class=\"mxg-control-icon\">04<\/span><h3>U.S. data-location options<\/h3><p>Choose available regions as part of the agency architecture, contract terms and data-handling assessment.<\/p><\/article>\n<article class=\"mxg-control mxg-reveal\"><span aria-hidden=\"true\" class=\"mxg-control-icon\">05<\/span><h3>Multi-factor authentication<\/h3><p>Require an additional identity check before access is granted to an account.<\/p><\/article>\n<article class=\"mxg-control mxg-reveal\"><span aria-hidden=\"true\" class=\"mxg-control-icon\">06<\/span><h3>Large-file transfer<\/h3><p>Move datasets, imagery, technical packages and media without splitting them or using personal transfer accounts.<\/p><\/article>\n<article class=\"mxg-control mxg-reveal\"><span aria-hidden=\"true\" class=\"mxg-control-icon\">07<\/span><h3>Secure intake portals<\/h3><p>Give the public, grantees, vendors and partners an approved route for submitting sensitive material.<\/p><\/article>\n<article class=\"mxg-control mxg-reveal\"><span aria-hidden=\"true\" class=\"mxg-control-icon\">08<\/span><h3>Exchange-linked discussion<\/h3><p>Keep operational notes and conversation connected to the relevant file activity instead of scattering context across inboxes.<\/p><\/article>\n<\/div>\n<\/div>\n<\/section>\n<section aria-labelledby=\"mxg-fit-title\" class=\"mxg-section mxg-fit mxg-dark\">\n<div class=\"mxg-wrap\">\n<div class=\"mxg-head mxg-reveal\"><span class=\"mxg-eyebrow\">Where MX fits<\/span><h2 id=\"mxg-fit-title\">Keep existing government platforms. Add a controlled route for sensitive handoffs.<\/h2><p class=\"mxg-lead\">Microsoft 365, agency content systems and approved collaboration platforms can remain appropriate for daily work and records management. MX addresses exchanges that need named access, time-bound availability and clearer evidence.<\/p><\/div>\n<div class=\"mxg-fit-grid\">\n<article class=\"mxg-fit-card mxg-reveal\"><span class=\"mxg-fit-label\">Everyday agency platforms<\/span><h3>Productivity, case work and content management<\/h3><ul><li>Longer-term storage, synchronization and coauthoring<\/li><li>Broad use across routine internal work<\/li><li>Sharing settings governed through the wider tenant or system<\/li><li>Appropriate for many standard collaboration workflows<\/li><\/ul><\/article>\n<article class=\"mxg-fit-card --mx mxg-reveal\"><span class=\"mxg-fit-label\">My MX Data<\/span><h3>Focused, auditable file handoffs<\/h3><ul><li>Named-account exchange without public links<\/li><li>Expiration, permission and data-location controls<\/li><li>Activity records tied to the transfer<\/li><li>Designed for files that need an explainable route across boundaries<\/li><\/ul><\/article>\n<\/div>\n<p class=\"mxg-fit-close mxg-reveal\">The practical decision is which exchanges require additional control and evidence. Review MX's <a class=\"mxg-inline-link\" href=\"https:\/\/www.mymxdata.com\/en-us\/enterprise-file-sharing\/\">enterprise file-sharing approach<\/a> for cross-agency and contractor workflows.<\/p>\n<\/div>\n<\/section>\n<section aria-labelledby=\"mxg-assurance-title\" class=\"mxg-section\">\n<div class=\"mxg-wrap\">\n<div class=\"mxg-assurance-grid\">\n<div class=\"mxg-reveal\"><span class=\"mxg-eyebrow\">U.S. compliance and assurance support<\/span><h2 id=\"mxg-assurance-title\">Technical controls and evidence for regulated government workflows.<\/h2><p class=\"mxg-lead\">MX can contribute encryption, named-account access, event records, expiration controls and data-location options to a broader agency or contractor security program. It does not certify a system, issue an authorization to operate or make a workflow compliant by itself.<\/p><div class=\"mxg-chips\"><span class=\"mxg-chip\"><img loading=\"lazy\" decoding=\"async\" alt=\"\" height=\"22\" loading=\"lazy\" src=\"https:\/\/www.mymxdata.com\/wp-content\/uploads\/hipaa-logo-mx.webp\" width=\"22\"\/>HIPAA<\/span><span class=\"mxg-chip\"><img loading=\"lazy\" decoding=\"async\" alt=\"\" height=\"22\" loading=\"lazy\" src=\"https:\/\/www.mymxdata.com\/wp-content\/uploads\/ccpa-logo-mx.webp\" width=\"22\"\/>CCPA<\/span><span class=\"mxg-chip\"><img loading=\"lazy\" decoding=\"async\" alt=\"\" height=\"22\" loading=\"lazy\" src=\"https:\/\/www.mymxdata.com\/wp-content\/uploads\/sox-logo-mx.webp\" width=\"22\"\/>SOX<\/span><span class=\"mxg-chip\"><img loading=\"lazy\" decoding=\"async\" alt=\"\" height=\"22\" loading=\"lazy\" src=\"https:\/\/www.mymxdata.com\/wp-content\/uploads\/glba-logo-mx.webp\" width=\"22\"\/>GLBA<\/span><span class=\"mxg-chip\"><img loading=\"lazy\" decoding=\"async\" alt=\"\" height=\"22\" loading=\"lazy\" src=\"https:\/\/www.mymxdata.com\/wp-content\/uploads\/fisma-logo-mx.webp\" width=\"22\"\/>FISMA<\/span><span class=\"mxg-chip\"><img loading=\"lazy\" decoding=\"async\" alt=\"\" height=\"22\" loading=\"lazy\" src=\"https:\/\/www.mymxdata.com\/wp-content\/uploads\/ferpa-logo-mx.webp\" width=\"22\"\/>FERPA<\/span><span class=\"mxg-chip\"><img loading=\"lazy\" decoding=\"async\" alt=\"\" height=\"22\" loading=\"lazy\" src=\"https:\/\/www.mymxdata.com\/wp-content\/uploads\/itar-logo-mx.webp\" width=\"22\"\/>ITAR<\/span><span class=\"mxg-chip\"><img loading=\"lazy\" decoding=\"async\" alt=\"\" height=\"22\" loading=\"lazy\" src=\"https:\/\/www.mymxdata.com\/wp-content\/uploads\/cjis-logo-mx.webp\" width=\"22\"\/>CJIS<\/span><span class=\"mxg-chip\"><img loading=\"lazy\" decoding=\"async\" alt=\"\" height=\"22\" loading=\"lazy\" src=\"https:\/\/www.mymxdata.com\/wp-content\/uploads\/irs-logo-mx.webp\" width=\"22\"\/>IRS Publication 1075<\/span><span class=\"mxg-chip\"><img loading=\"lazy\" decoding=\"async\" alt=\"\" height=\"22\" loading=\"lazy\" src=\"https:\/\/www.mymxdata.com\/wp-content\/uploads\/nist-logo-mx.webp\" width=\"22\"\/>NIST SP 800-171<\/span><\/div><div class=\"mxg-careful\"><strong>Qualified compliance position:<\/strong> these references identify common review contexts, not certifications or blanket claims. Applicability depends on the agency, data, system boundary, contract, configuration, policies, personnel and required authorization.<\/div><\/div>\n<div class=\"mxg-assurance-list mxg-reveal\">\n<article class=\"mxg-assurance-item\"><span class=\"mxg-tick\">OK<\/span><div><h3>Evidence for audit and oversight<\/h3><p>Structured transfer records can reduce manual reconstruction during internal audit, Inspector General work, incident response and contractor reviews.<\/p><\/div><\/article>\n<article class=\"mxg-assurance-item\"><span class=\"mxg-tick\">OK<\/span><div><h3>Demonstrable access management<\/h3><p>Named accounts, authentication and permissions help show how access was limited to approved participants.<\/p><\/div><\/article>\n<article class=\"mxg-assurance-item\"><span class=\"mxg-tick\">OK<\/span><div><h3>Configurable data location<\/h3><p>Available region options can support architecture and contract requirements when assessed with the complete system.<\/p><\/div><\/article>\n<article class=\"mxg-assurance-item\"><span class=\"mxg-tick\">OK<\/span><div><h3>A process the agency can document<\/h3><p>The route from upload to recipient access can be described to privacy, security, records, legal, procurement and authorizing stakeholders.<\/p><\/div><\/article>\n<\/div>\n<\/div>\n<div class=\"mxg-policy mxg-reveal\"><strong>Data categorization and authorization still control the decision:<\/strong> evaluate MX within the agency system boundary, contract clauses, CUI category, export controls, CJIS agreements, taxpayer-information safeguards, privacy obligations and records schedule. Do not assume suitability for classified information or export-controlled technical data without the required review and approval.<\/div>\n<\/div>\n<\/section>\n<section aria-labelledby=\"mxg-workflows-title\" class=\"mxg-section mxg-workflows\">\n<div class=\"mxg-wrap\">\n<div class=\"mxg-head mxg-reveal\"><span class=\"mxg-eyebrow\">U.S. public-sector workflows<\/span><h2 id=\"mxg-workflows-title\">One controlled route for exchanges across agency, contractor and public boundaries.<\/h2><p class=\"mxg-lead\">Use MX when a file must leave the team that created it and the recipient, access conditions and evidence need to remain clear.<\/p><\/div>\n<div class=\"mxg-workflow-grid\">\n<article class=\"mxg-workflow mxg-reveal\"><span aria-hidden=\"true\" class=\"mxg-workflow-icon\">A<\/span><h3>Interagency and contractor exchange<\/h3><p>Share case material, procurement files, reports and operational records with approved accounts in another agency or contractor organization.<\/p><a class=\"mxg-text-link\" href=\"https:\/\/www.mymxdata.com\/en-us\/b2b-secure-file-exchange\/\">Explore controlled B2B exchange<\/a><\/article>\n<article class=\"mxg-workflow mxg-reveal\"><span aria-hidden=\"true\" class=\"mxg-workflow-icon\">B<\/span><h3>Public, vendor and grantee submissions<\/h3><p>Provide a branded upload route for applications, evidence, bid documents and supporting records instead of accepting fragmented email attachments.<\/p><a class=\"mxg-text-link\" href=\"https:\/\/www.mymxdata.com\/en-us\/secure-portal-to-upload-files\/\">Review secure upload portals<\/a><\/article>\n<article class=\"mxg-workflow mxg-reveal\"><span aria-hidden=\"true\" class=\"mxg-workflow-icon\">C<\/span><h3>Large operational and technical files<\/h3><p>Transfer imagery, media, datasets, engineering packages and archives without steering staff toward personal accounts or consumer services.<\/p><a class=\"mxg-text-link\" href=\"https:\/\/www.mymxdata.com\/en-us\/large-file-sharing\/\">See secure large-file transfer<\/a><\/article>\n<\/div>\n<\/div>\n<\/section>\n<section aria-labelledby=\"mxg-reads-title\" class=\"mxg-section mxg-dark\">\n<div class=\"mxg-wrap\">\n<div class=\"mxg-head mxg-reveal\"><span class=\"mxg-eyebrow\">Essential reads<\/span><h2 id=\"mxg-reads-title\">Practical guidance for stronger information handling.<\/h2><p class=\"mxg-lead\">Use these guides to support classification, assurance and longer-term security decisions around sensitive file exchange.<\/p><\/div>\n<div class=\"mxg-reads-grid\">\n<article class=\"mxg-read-feature mxg-reveal\"><a aria-label=\"Read What Makes a File Sensitive\" class=\"mxg-read-art\" href=\"https:\/\/www.mymxdata.com\/what-makes-a-file-sensitive-a-practical-guide\/\"><span>01<\/span><\/a><div class=\"mxg-read-body\"><span class=\"mxg-read-meta\">Data categorization | MX guide<\/span><h3>What Makes a File \"Sensitive\"? A Practical Guide<\/h3><p>A routine spreadsheet can become sensitive once names, pricing, case details or controlled project information appear. Classify the risk before the file leaves the agency.<\/p><a class=\"mxg-text-link\" href=\"https:\/\/www.mymxdata.com\/what-makes-a-file-sensitive-a-practical-guide\/\">Read the guide<\/a><\/div><\/article>\n<div class=\"mxg-read-stack\">\n<article class=\"mxg-read-small mxg-reveal\"><a aria-label=\"Read What Makes a File-Sharing Solution Compliant in 2026\" class=\"mxg-read-art\" href=\"https:\/\/www.mymxdata.com\/what-makes-a-file-sharing-solution-compliant-in-2026\/\"><span>02<\/span><\/a><div class=\"mxg-read-body\"><span class=\"mxg-read-meta\">Compliance controls<\/span><h3>What Makes a File-Sharing Solution \"Compliant\" in 2026?<\/h3><p>Look beyond encryption to identity, auditability, retention, configuration and shared responsibility.<\/p><a class=\"mxg-text-link\" href=\"https:\/\/www.mymxdata.com\/what-makes-a-file-sharing-solution-compliant-in-2026\/\">Read the guide<\/a><\/div><\/article>\n<article class=\"mxg-read-small mxg-reveal\"><a aria-label=\"Read Quantum-Proof Data Security\" class=\"mxg-read-art\" href=\"https:\/\/www.mymxdata.com\/quantum-proof-encryption\/\"><span>03<\/span><\/a><div class=\"mxg-read-body\"><span class=\"mxg-read-meta\">Long-term security<\/span><h3>Quantum-Resistant Data Security<\/h3><p>Understand how separating and anonymizing data changes an attacker's problem.<\/p><a class=\"mxg-text-link\" href=\"https:\/\/www.mymxdata.com\/quantum-proof-encryption\/\">Read the guide<\/a><\/div><\/article>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n<section aria-labelledby=\"mxg-faq-title\" class=\"mxg-section\">\n<div class=\"mxg-wrap mxg-faq-grid\">\n<div class=\"mxg-faq-side mxg-reveal\"><span class=\"mxg-eyebrow\">Frequently asked questions<\/span><h2 id=\"mxg-faq-title\">Questions for agency security, privacy, records and operations teams.<\/h2><p class=\"mxg-lead\">Where MX fits, what its controls can support and which decisions remain with the agency or contractor.<\/p><\/div>\n<div class=\"mxg-faq-list\">\n<div class=\"mxg-accordion mxg-reveal\"><button aria-expanded=\"false\" class=\"mxg-accordion-q\" type=\"button\"><span class=\"mxg-accordion-label\">How does MX support secure file sharing for government agencies?<\/span><span aria-hidden=\"true\" class=\"mxg-accordion-icon\"><\/span><\/button><div class=\"mxg-accordion-a\"><div class=\"mxg-accordion-copy\"><div><p>My MX Data provides a controlled route for moving sensitive files between agencies, contractors, vendors and other approved recipients. Each exchange is associated with named accounts and can produce a detailed activity record.<\/p><p>MX combines AES-256 encryption with Anonymize, Shard, Restore. Administrators can also apply expiration dates, download restrictions and data-location options.<\/p><\/div><\/div><\/div><\/div>\n<div class=\"mxg-accordion mxg-reveal\"><button aria-expanded=\"false\" class=\"mxg-accordion-q\" type=\"button\"><span class=\"mxg-accordion-label\">Can MX be used for classified information or Controlled Unclassified Information?<\/span><span aria-hidden=\"true\" class=\"mxg-accordion-icon\"><\/span><\/button><div class=\"mxg-accordion-a\"><div class=\"mxg-accordion-copy\"><div><p>No service should make a blanket claim that it is appropriate for every government data category. Classified information requires approved systems and handling processes. CUI requirements depend on the category, agency contract, system boundary and applicable safeguarding rules.<\/p><p>Use the current <a href=\"https:\/\/csrc.nist.gov\/projects\/protecting-controlled-unclassified-information\/sp-800-171\" rel=\"noopener\" target=\"_blank\">NIST SP 800-171 CUI guidance<\/a> and agency direction as part of the assessment. Do not assume suitability without the required authorization and contractual approval.<\/p><\/div><\/div><\/div><\/div>\n<div class=\"mxg-accordion mxg-reveal\"><button aria-expanded=\"false\" class=\"mxg-accordion-q\" type=\"button\"><span class=\"mxg-accordion-label\">How does MX help agencies share personal information responsibly?<\/span><span aria-hidden=\"true\" class=\"mxg-accordion-icon\"><\/span><\/button><div class=\"mxg-accordion-a\"><div class=\"mxg-accordion-copy\"><div><p>Responsible sharing starts with authority, purpose, minimization, records requirements and accountability. Technology supports those decisions but cannot make them for an agency. Named access, expiration, download permissions and activity records add control around the transfer.<\/p><p>The <a href=\"https:\/\/www.nist.gov\/privacy-framework\" rel=\"noopener\" target=\"_blank\">NIST Privacy Framework<\/a> can help organizations structure privacy risk management alongside applicable federal and state requirements.<\/p><\/div><\/div><\/div><\/div>\n<div class=\"mxg-accordion mxg-reveal\"><button aria-expanded=\"false\" class=\"mxg-accordion-q\" type=\"button\"><span class=\"mxg-accordion-label\">Does MX replace Microsoft 365 or existing government systems?<\/span><span aria-hidden=\"true\" class=\"mxg-accordion-icon\"><\/span><\/button><div class=\"mxg-accordion-a\"><div class=\"mxg-accordion-copy\"><div><p>No. Those platforms can remain appropriate for productivity, collaboration, case work and longer-term content management. MX serves a narrower purpose: controlled, auditable handoffs between known accounts.<\/p><p>Agencies can keep content in approved systems and add an exchange-focused route where identity, time-bound access and evidence matter most.<\/p><\/div><\/div><\/div><\/div>\n<div class=\"mxg-accordion mxg-reveal\"><button aria-expanded=\"false\" class=\"mxg-accordion-q\" type=\"button\"><span class=\"mxg-accordion-label\">How can the public, vendors and partner organizations submit files securely?<\/span><span aria-hidden=\"true\" class=\"mxg-accordion-icon\"><\/span><\/button><div class=\"mxg-accordion-a\"><div class=\"mxg-accordion-copy\"><div><p>MX can provide a branded secure upload portal or a named-account exchange route. External senders receive one approved destination, while the agency receives a more controlled record of the submission.<\/p><p>This can reduce attachment-based intake, open links and manual chasing across disconnected channels.<\/p><\/div><\/div><\/div><\/div>\n<div class=\"mxg-accordion mxg-reveal\"><button aria-expanded=\"false\" class=\"mxg-accordion-q\" type=\"button\"><span class=\"mxg-accordion-label\">What evidence is available for audits and security reviews?<\/span><span aria-hidden=\"true\" class=\"mxg-accordion-icon\"><\/span><\/button><div class=\"mxg-accordion-a\"><div class=\"mxg-accordion-copy\"><div><p>Depending on the configured workflow, records can include the sender, named recipient, upload time, access events, downloads, restoration activity, timestamps and relevant technical details.<\/p><p>That evidence can support audit, oversight, incident investigation and contractor review. Agency ownership, retention rules, logging integrations and records schedules remain essential.<\/p><\/div><\/div><\/div><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section aria-labelledby=\"mxg-final-title\" class=\"mxg-final mxg-dark\">\n<div class=\"mxg-wrap mxg-final-panel mxg-reveal\">\n<span class=\"mxg-eyebrow\">A more accountable way to exchange files<\/span>\n<h2 id=\"mxg-final-title\">Test a controlled government file-exchange workflow with your own team.<\/h2>\n<p class=\"mxg-lead\">Use the seven-day trial to evaluate named-account access, event records, large-file transfer and secure handoffs with up to five users.<\/p>\n<div class=\"mxg-final-actions\"><a class=\"mxg-btn --primary\" href=\"https:\/\/www.mymxdata.com\/en-us\/free-trial\/\"><span>Start my free trial<\/span><svg aria-hidden=\"true\" viewbox=\"0 0 24 24\"><path d=\"M5 12h14M14 7l5 5-5 5\"><\/path><\/svg><\/a><a class=\"mxg-btn --ghost\" href=\"https:\/\/www.mymxdata.com\/en-us\/contact-us\/\"><span>Discuss a government use case<\/span><\/a><\/div>\n<div class=\"mxg-final-checks\"><span>No credit card required<\/span><span>Up to 5 trial users<\/span><span>7-day trial<\/span><\/div>\n<div aria-label=\"Choose regional site\" class=\"mxg-locale\">\n<span class=\"mxg-locale-label\">View in<\/span>\n<a aria-label=\"View the United Kingdom page\" class=\"mxg-locale-flag\" href=\"https:\/\/www.mymxdata.com\/en-gb\/file-sharing-for-governments\/\" hreflang=\"en-GB\" title=\"United Kingdom\"><svg aria-hidden=\"true\" preserveaspectratio=\"none\" viewbox=\"0 0 60 30\"><rect fill=\"#012169\" height=\"30\" width=\"60\"><\/rect><path d=\"M0 0L60 30M60 0L0 30\" stroke=\"#fff\" stroke-width=\"6\"><\/path><path d=\"M0 0L60 30M60 0L0 30\" stroke=\"#c8102e\" stroke-width=\"2\"><\/path><path d=\"M30 0V30M0 15H60\" stroke=\"#fff\" stroke-width=\"10\"><\/path><path d=\"M30 0V30M0 15H60\" stroke=\"#c8102e\" stroke-width=\"6\"><\/path><\/svg><\/a>\n<span aria-label=\"United States, current page\" class=\"mxg-locale-flag\" role=\"img\" title=\"United States\"><svg aria-hidden=\"true\" preserveaspectratio=\"none\" viewbox=\"0 0 60 30\"><rect fill=\"#fff\" height=\"30\" width=\"60\"><\/rect><path d=\"M0 2.3H60M0 6.9H60M0 11.5H60M0 16.2H60M0 20.8H60M0 25.4H60M0 30H60\" stroke=\"#b22234\" stroke-width=\"2.3\"><\/path><rect fill=\"#3c3b6e\" height=\"16.2\" width=\"25.2\"><\/rect><g fill=\"#fff\"><circle cx=\"3\" cy=\"2.5\" r=\".8\"><\/circle><circle cx=\"8\" cy=\"2.5\" r=\".8\"><\/circle><circle cx=\"13\" cy=\"2.5\" r=\".8\"><\/circle><circle cx=\"18\" cy=\"2.5\" r=\".8\"><\/circle><circle cx=\"23\" cy=\"2.5\" r=\".8\"><\/circle><circle cx=\"5.5\" cy=\"6.5\" r=\".8\"><\/circle><circle cx=\"10.5\" cy=\"6.5\" r=\".8\"><\/circle><circle cx=\"15.5\" cy=\"6.5\" r=\".8\"><\/circle><circle cx=\"20.5\" cy=\"6.5\" r=\".8\"><\/circle><circle cx=\"3\" cy=\"10.5\" r=\".8\"><\/circle><circle cx=\"8\" cy=\"10.5\" r=\".8\"><\/circle><circle cx=\"13\" cy=\"10.5\" r=\".8\"><\/circle><circle cx=\"18\" cy=\"10.5\" r=\".8\"><\/circle><circle cx=\"23\" cy=\"10.5\" r=\".8\"><\/circle><\/g><\/svg><\/span>\n<\/div>\n<\/div>\n<\/section>\n<script>\n(function(){\n  'use strict';\n  var root=document.getElementById('mxg-root');\n  if(!root||root.dataset.ready==='true')return;\n  root.dataset.ready='true';\n  document.body.classList.add('mxg-government-page');\n\n  var layoutSelectors='.elementor-widget-container,.elementor-widget-html,.elementor-element,.elementor-section,.elementor-container,.elementor-column,.elementor-widget-wrap,.e-con,.e-con-inner,.site-main,.site-content,main,article';\n  var node=root.parentElement;\n  while(node&&node!==document.body){\n    if(node.matches(layoutSelectors)){\n      node.style.setProperty('margin-bottom','0','important');\n      node.style.setProperty('padding-bottom','0','important');\n      node.style.setProperty('max-width','none','important');\n    }\n    node=node.parentElement;\n  }\n  var 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